Salary: AED 16,000 per month

On behalf of our client a Multinational Professional services firm in ADGM, Abu Dhabi we are seeking a highly organized and proactive professional to join their administrative team. In this role, you will be the first point of contact for clients and visitors, ensuring a professional and welcoming office environment. You will also provide essential support to senior executives and business teams by managing office operations, scheduling, and travel coordination. This position requires a keen eye for detail, excellent communication skills, and the ability to multitask effectively in a fast-paced environment.

• Serve as the primary point of contact for all visitors, ensuring a warm and professional welcome.
• Manage incoming calls, taking detailed messages and assisting with general inquiries.
• Coordinate and set up conference calls, video meetings, and presentations for internal and external stakeholders.
• Assist with the preparation of meeting rooms, ensuring all necessary equipment and refreshments are arranged.

Executive & Administrative Support

• Process and submit expense claims for senior executives, ensuring compliance with internal policies.
• Assist with maintaining professional memberships and certifications, handling renewals and record-keeping.
• Order and manage business cards, corporate stationery, and office supplies.
• Organize and maintain both electronic and physical filing systems, ensuring accessibility and confidentiality.

Travel & Event Coordination

• Arrange domestic and international travel for executives, including flights, hotels, and transportation.
• Manage travel logistics ensuring a seamless transition.
• Schedule and coordinate internal and external meetings, corporate lunches, and industry seminars.

Office Operations & Facilities Management

• Ensure smooth day-to-day office operations, supporting facility maintenance and liaising with vendors as needed.
• Assist with organizing internal training sessions and accredited learning programs for employees.
• Maintain an efficient and structured office environment, supporting workflow improvements and best practices.

Who We’re Looking For

• Strong organizational skills with the ability to multitask and prioritize workloads.
• Excellent verbal and written communication skills, with a professional and approachable demeanor.
• Experience in administrative support, office management, or executive assistance in a corporate setting.
• Proficiency in Microsoft Office Suite and familiarity with business travel and scheduling software.
• Ability to work independently and as part of a team, maintaining a high level of discretion and confidentiality.

This role offers a great opportunity to be part of a professional, dynamic environment where attention to detail and proactive problem-solving are highly valued.

REF:CH84253