Trade Floor Team Assistant – Leading Investment Bank

Temp to perm

Near St Pauls & Farringdon

Office-based 5 days per week

£35-40k per annum equivalent

9 am – 5 pm, with flexibility

This role offers an incredible opportunity for an Assistant who can demonstrate tenacity, desire to succeed, professionalism and integrity. Demonstrating this skillset will be rewarded with support, training and the opportunity to work and learn from Assistants who are the some of the best in the industry.

Experience of supporting large teams, within a corporate and professional environment is a must for this role.

This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple time zones, and the opportunity to get involved with projects and events.

Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace.

WHAT YOU’LL DO:

• Diary and calendar management
• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings
• Expense management and preparation
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / holiday coverage for colleagues

WHO YOU ARE:

• You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people.
• Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous
• Excellent Microsoft Word, Excel and Outlook skills
• Able to prioritize a variety of time-sensitive tasks
• Demonstrate dependability and high attention to detail along with the ability to multi-task
• Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Pro-active attitude when managing diaries
• Discretion to deal with confidential business matters
• Friendly and approachable with can do, muck in attitude.

Ref: CLS84639