Executive Assistant
Permanent
£50,000-£60,000

An exciting opportunity for an experienced EA to join a dynamic, forward-thinking and collaborative team, working within an established investment firm in Mayfair. As the Executive Assistant to multiple Directors, you will play a pivotal role in ensuring the smooth running of their day-to-day operations. You will be expected to manage their calendars, coordinate meetings, handle administrative tasks, and provide comprehensive support to help them focus on strategic decision-making and business development. Hybrid working 4:1 is available

Key Responsibilities:

• Proactively manage and prioritise the Directors' calendars, scheduling meetings, travel, and events to optimise time.
• Arrange complex domestic and international travel itineraries, including flights, accommodation, and transportation.
• Organise internal and external meetings, prepare agendas, and ensure that all necessary materials and documentation are available.
• Prepare and review reports, presentations, expenses and other documents as needed, ensuring accuracy and professionalism.
• Support the organisation of corporate events, conferences, and client meetings.
• Provide general office support including scanning, printing, photocopying and binding documents, handling invoices, and maintaining confidential files and records.
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Key Requirements:

• Previous experience as an Executive Assistant supporting a busy team, preferably within a financial services.
• Strong background in managing multiple stakeholders and supporting senior executives in fast-paced, high-pressure settings.
• Ability to manage multiple tasks and priorities while maintaining a high level of attention to detail.

• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with other office software and systems such as Concur and Workday.

REF: AJL85349