Executive Assistant to CEO

Full Time, Permanent

New York, NY

Salary: $70,000 - $90,000 p.a.

Start: ASAP

I am partnering with a premier production / events company that is New York based and was founded over twenty years ago. They are non-profit and work with very well-known names throughout the year. The CEO is looking for a very detail oriented Executive Assistant who can anticipate upcoming needs. This executive assistant MUST have experience in production.

WHAT YOU'LL DO

• Create and maintain production schedule and agendas
• Act as a liaison between the producer and production teams, talent, agents, executives, and other key stakeholders.
• Assist with the scheduling of production meetings
• Maintain organization of production-related materials such as scripts, contracts, and call sheets.
• Process expenses, track budgets, and submit invoices as needed.
• Manage scheduling of all appointments and commitments.
• Daily upkeep and tracking of all telephone calls.
• Document meetings and track/follow up on action items.
• Booking travel arrangements.
• Assist with office finances, gift-sending, errands, and office organization.

WHO YOU ARE

• Extensive experience as an assistant to a producer working in Film, TV, or Media/Live Events.
• Working knowledge of production workflows and terminology.
• Proficiency in scheduling software (Google Calendar, Outlook).
• Ability to anticipate needs, think ahead, and problem-solve proactively.
• Experience handling confidential information with discretion.
• Excellent judgement, ability to organize among competing deliverables.
• Exceptional communication skills

REF: JK87170