Executive Assistant & Office Manager

New York City, NY

Full Time, Permanent

Mon-Fri, On-site

My client is looking for an Executive Assistant & Office Manager to be the right hand to the CEO and Chairman while keeping the NYC office running smoothly. If you’re an organized, tech-savvy multitasker with strong communication skills and a proactive mindset, this is your chance to play a key role in a fast-moving, entrepreneurial real estate firm.

This is more than just an admin role—you’ll be a problem solver, project manager, and culture driver who keeps things efficient and people connected. This job is in office Monday-Friday.

WHAT YOU'LL DO

Executive Support

• Manage calendars, schedule meetings, and coordinate travel.
• Assist in planning company events (including our annual firm meeting of 50+ guests).
• Draft correspondence and prep materials for meetings.
• Work on special projects, marketing documents, and more—expect to wear many hats!

Office Management

• Be the face of the office—greet visitors and manage office systems.
• Order supplies, coordinate with vendors, and oversee IT needs.
• Support HR with new hire onboarding and benefits coordination.
• Ensure smooth day-to-day operations and help define new strategies for efficiency.

WHO YOU ARE

• 4+ years of executive support experience.
• BA/BS degree (or equivalent experience).
• Experience working with senior executives in a fast-paced environment.
• A desire to grow with an innovative, family-run real estate firm.
• Highly organized – You can juggle multiple tasks and prioritize like a pro.
• Excellent communicator – Strong written and verbal skills.
• Tech-savvy – Comfortable with Microsoft Office, Google Suite, LinkedIn.
• Problem solver – You anticipate needs and act fast.
• Self-starter – You take initiative and thrive with minimal oversight.
• Professional & personable – You’re polished, approachable, and great with people.

REF: HK89701