Executive Personal Assistant (Travelling Role – Based in Dubai)

Location: Dubai, UAE (with frequent international travel)

Salary: 20,000 – 35,000 AED/month (depending on experience)

Start Date: Immediate Contract Type: Full-Time, Permanent

Accommodation: Available (50% rent contribution)

Languages: Fluent English required; French highly desirable

DUBAI CANDIDATES ONLY 

About the Role

• An exceptional opportunity has arisen for a highly organised, intuitive, and seasoned Executive Personal Assistant to support an incredibly busy principal with global interests.
• Based in Dubai, this role demands versatility, professionalism, and stamina, with regular travel to properties in the UK, France, Thailand, Abu Dhabi, and within Dubai.
• This is not a typical 9–5 PA job. It is a dynamic, multifaceted role that requires someone who is calm under pressure, incredibly resourceful, and forward-thinking.
• You’ll play a key role in both the personal and professional life of the principal, ensuring the smooth running of households, supporting business admin, coordinating schedules, and assisting with high-profile events.

Key Responsibilities

•  Manage and coordinate complex and constantly evolving schedules, including that of the Chief Protection Officer (CPO), household members, and the principal.
• Liaise with and support the management of approximately 17 staff across seven properties worldwide — including overseeing payroll, scheduling, and performance oversight.
• Coordinate international and domestic travel arrangements, including visas, itineraries, transportation, and accommodations.
• Assist with business and personal administrative duties — from correspondence and diary management to liaising with legal, medical, and financial contacts.
• Organise and contribute creatively to large-scale events, private functions, and corporate gatherings, often requiring a high degree of discretion and flair.
• Oversee household needs and logistics, ensuring all properties are consistently organised, well-maintained, and functioning smoothly.  
• Collaborate with an in-place administrative PA to ensure all administrative demands are met efficiently.
• Be highly flexible with working hours and location — including WFH when appropriate and on-site attendance from the principal’s home office.
• Provide backup and support with IT, software tools, and emerging tech — being a key player in helping systems run efficiently.

Candidate Profile

• We are looking for someone who is: - Experienced in a high-level PA, EA, or household coordination role (experience supporting UHNW individuals or complex households is a major plus).
• Fluent in English with impeccable written and spoken communication; French is highly advantageous.
• Extremely organised, with proven ability to multitask and manage shifting priorities under pressure.
• Tech-savvy, with excellent proficiency in Microsoft Office and modern business tools; adaptable to new software quickly.
• Creative, particularly in planning and supporting events and functions with a sense of flair and detail.
• Calm, composed, and emotionally intelligent, able to read a room, anticipate needs, and resolve issues proactively.
• Resilient and robust, someone who can work in a fast-paced, high-pressure environment and remain unflappable.
• Discreet and trustworthy, capable of handling highly confidential matters with the utmost sensitivity.
•  Seeking life experience to match the maturity and expectations of this role.
•  Security conscious, with an understanding of discretion in both digital and physical environments; experience working alongside security or CPOs is advantageous.
•  Willingness to be on-call outside standard hours, particularly during travel or when hosting events.
•  Must hold a valid passport with the ability to travel freely and obtain visas as required for Europe, the UAE, and Asia.
• Able to interact confidently and respectfully with a variety of stakeholders from different cultural backgrounds.
• Strong problem-solving abilities, able to take initiative and make decisions independently when needed.
• Looking for a candidate who is committed and invested in building a long-term working relationship.
• A clean driving licence and confidence driving abroad would be a plus.
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What’s on Offer

• Generous salary package of 20,000 – 35,000 AED/month, depending on experience.
• Health insurance and all work-related travel expenses covered. - Accommodation available in Dubai (with a 50% rent contribution).
• Flexible working hours and the opportunity to work from home when appropriate.
•  A rare opportunity to work in a varied, stimulating, and prestigious role for a principal who values loyalty, diligence, and excellence. 

Working Hours

Flexibility required, but generally: - Working from Home: 9:00 AM – 11:00 AM - On-site (Principal’s home office): 11:00 AM – 6:00 PM - Additional hours may be required depending on travel or event schedules.