Office Manager and Executive Assistant
14-04-2025
Job Type
Permanent
Emp Type
Full Time
Industry
Financial Services
Division
Business Support
Job Title
Executive Assistant, Office Manager
Salary Type
Annual
Job ID
89930
Job Description
Office Manager and Executive Assistant
Zug
Permanent
Overview
A leading investment firm with its Swiss office located in Zug is seeking a highly skilled and experienced Office Manager / Executive Assistant to join its dynamic team.
This key role will provide comprehensive, high-level administrative support to senior executives, contributing to the smooth and efficient operation of the office.
Responsibilities
• Proactively manage executive calendars, schedule meetings, and coordinate complex travel arrangements, including preparation of itineraries and travel documentation
• Prepare meeting agendas, take minutes, and ensure all necessary materials and resources are available in advance
• Handle all incoming and outgoing communications—emails, calls, and correspondence—on behalf of the executive team
• Oversee day-to-day office operations, including supply procurement and equipment maintenance.
• Support the local team with the preparation and distribution of recurring reports and documentation
• Organize and schedule internal and external appointments, meetings, and conference calls
• Create high-quality presentations, reports, and briefing materials for executive-level meetings
• Coordinate logistics for internal and external events, from planning to execution
• Provide administrative support for executives on ad hoc tasks and special projects
• Perform other administrative duties as assigned by management
• Manage confidential and sensitive information with the utmost discretion, maintaining accurate and organized records
Profile
• A minimum of 4 years’ experience in a similar role as an Office or Executive Assistant
• Proven ability to manage multiple tasks, set priorities effectively, and adapt to the dynamic needs of executive leadership
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Exceptional written and verbal communication skills, with the ability to engage confidently across all levels of the organization
• Fluency in both German and English is essential
• High level of attention to detail with excellent problem-solving capabilities
• Demonstrated discretion, integrity, and professionalism in handling confidential information
• Bachelor’s degree in Business Administration or a related discipline is preferred
For this position, we can only consider Swiss nationals, EU/ EFTA citizens or professionals possessing a valid work permit.
Tiger Recruitment is B Corp Certified, which means that we've been verified as meeting B Lab's high standards for social and environmental impact.
REF:JL89930