Job Title: Executive Assistant to Founding Partner

Location: Dubai, UAE

Salary: AED 25,000 - AED 30,000 

Reporting to: Founding Partner / Senior Executives

About the Role

     We have partnered with an North American Private Equity firm who are relocating to Dubai and hiring a highly capable, detail-oriented Executive Assistant to support the Founding Partner and select senior leadership. This is a critical, high-trust role that blends logistics, communications, and strategic support. You’ll be the operational right hand ensuring priorities are aligned, meetings are optimised, and the executive’s time is leveraged effectively.

     The ideal candidate is proactive, resourceful, and thrives in a fast-paced, entrepreneurial environment. You understand the importance of discretion and can navigate complexity with calm and clarity.

     This is a fantastic opportunity for an experienced Executive Assistant with a background in Private Equity, Financial Services, Technology or a leading start up. 

     It is a prerequisite that all applicants are based in the UAE and have experience working in the UAE. 

     Please note that the role will be based remotely for the first 12 - 24 months and then will become office based. 

Key Responsibilities

• Calendar & Scheduling
  • Manage a dynamic and often-changing calendar across multiple time zones.
  • Coordinate internal and external meetings, calls, and travel with precision.
  • Anticipate scheduling conflicts and proactively resolve them.
• Email & Communications Support
  • Monitor, draft, and manage executive correspondence as needed.
  • Help triage high-priority items and ensure timely follow-ups.
• Travel & Logistics
  • Coordinate complex domestic and international travel itineraries.
  • Handle hotel, transportation, visa, and other travel arrangements.
  • Prepare detailed travel briefs and post-travel reports if needed.
• Meeting Prep & Follow-Up
  • Prepare agendas, briefing materials, and presentations for meetings.
  • Attend meetings when required to take notes and track action items.
  • Ensure post-meeting follow-ups are completed or delegated.
• Confidential & Personal Support
  • Handle sensitive matters and documents with absolute discretion.
  • Support occasional personal logistics or concierge-style requests as needed.
• Operations & Project Support
  • Assist with light project management, vendor coordination, and event planning.
  • Serve as a liaison between the executive and internal teams or external stakeholders.

Requirements

• 5+ years of experience supporting senior executives, ideally in finance, private equity, tech, or a fast-paced entrepreneurial setting.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and emotional intelligence.
• Proven ability to multitask, prioritize, and remain composed under pressure.
• Tech-savvy: Comfortable with tools like Google Workspace, Slack, Zoom, and modern productivity apps.
• Flexible, proactive, and resourceful—always two steps ahead.

Nice to Have

• Experience supporting founders, VCs, or C-suite in high-growth environments.
• Bilingual or multilingual capabilities. (Arabic/French)
• Familiarity with financial or legal documents and terminology.

REFCH:90554