Office & HR Administrator – Central London

Location: Holborn, Central London
Working hours: 8:30am – 5:00pm, Monday to Friday (37.5 hours/week)
Work arrangement: Fully office-based (not suitable for hybrid working)
Salary: Competitive, plus performance bonus
Benefits: See below

A leading independent IT managed services provider is seeking a proactive and organised Office & HR Administrator to join their team. With an award-winning reputation and an international client base across financial services and legal sectors, this business offers a professional, friendly, and fast-paced working environment.

This is a key administrative role responsible for ensuring the smooth running of a London office while providing valuable support to the HR team. The successful candidate will be passionate about creating a first-class office experience for staff and visitors and will have an opportunity to grow their skills across employee relations and recruitment.

Key Responsibilities

Office Management

• Be the first point of contact for office-related matters, liaising with staff, the landlord, and external suppliers.

• Take ownership of the office environment, ensuring it is safe, welcoming, and well-maintained.

• Manage office procedures and regularly review them for efficiency and modernisation.

• Maintain office stock levels (e.g. kitchen supplies, stationery) within budget.

Health & Safety

• Keep health and safety policies up to date and aligned with current regulations.

• Conduct regular maintenance and safety checks, reporting and actioning findings.

• Coordinate annual H&S and fire inspections; act as Fire Marshall and First Aider.

• Liaise with building management and cleaners.

• Support social and charity events in the office, including budget tracking and coordination.

HR Administration Support

• Support recruitment activities: posting roles, processing candidates, interview coordination.

• Assist with onboarding and inductions to ensure a smooth new joiner experience.

• Help maintain HR records and documentation.

• Ensure data integrity across HR systems.

Skills & Experience Required

• Excellent spoken and written English

• Experience supporting or running an office administration function in a corporate environment

• Strong organisational and time management skills

• Familiarity with Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams, SharePoint)

• Confident communication and interpersonal skills

Personal Attributes

• Professional and approachable demeanour

• Discreet and trustworthy, with the ability to handle confidential information

• Positive, self-motivated, and takes ownership of tasks

• Strong attention to detail

• Team player with a collaborative mindset

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