Executive Assistant to the Chairman

Location - Dubai   

Must reside in the UAE only                     

Salary 35,000-  47,000 AED per month depending on experience 

We are seeking an Executive Assistant to the Chairman to play a crucial role in managing the daily corporate-related activities of the Chairman, ensuring that operations run smoothly and that the Chairman can focus on strategic decision-making.  The Executive Assistant to the Chairman is responsible for providing high-level administrative support to the Chairman, managing corporate-related tasks efficiently, and ensuring that the Chairman's office operates seamlessly. This role serves as a critical point of contact and a facilitator of communication between the Chairman and other internal and external stakeholders.

Key Responsibilities

• Effectively manage the Chairman's calendar, scheduling meetings, appointments, and travel arrangements to maximize productivity.
• Ensure all schedule changes are communicated promptly and that the Chairman is prepared for upcoming engagements.
• Organize, attend and coordinate all meetings for the Chairman, ensuring all logistics, including venue arrangements and required materials, are in place.
• Prepare meeting agendas, take minutes, and follow up on action items promptly.
• Handle incoming correspondence, including emails, phone calls, and messages, screening them to prioritize urgent matters for the Chairman.
• Draft and edit communications on behalf of the Chairman, ensuring clarity and professionalism in all correspondence.
• Prepare and format reports, presentations, and other documents required for meetings, ensuring accuracy and adherence to company standards.  
• Maintain organized files, records, and databases for easy retrieval of information.
• Assist the Chairman with various projects by coordinating necessary information, tracking progress, and ensuring that deadlines are met.  
• Conduct research and compile relevant data for reports and decision-making processes.
• Arrange business travel itineraries for the Chairman, including transportation, accommodation, and meeting schedules for both domestic and international trips.  
• Prepare travel briefings including itineraries, relevant contacts, and necessary documents.
• Maintain confidentiality regarding sensitive information related to the Chairman’s personal and professional matters.
• Represent the Chairman and the organization with professionalism in all interactions, upholding the company’s reputation.

Preferred Experience & Skills

• Proven experience as an executive assistant or in a similar administrative role, supporting high level executives or senior management.
• Exceptional organizational and time management skills.  
• Strong verbal and written communication abilities.
• Proficiency in office software (e.g., Microsoft Office Suite) and calendar management tools.  
• Excellent English, Arabic and possibly French
• High level of discretion, professionalism, and dependability.  
• Ability to work under pressure and manage multiple priorities effectively.  
• Proactive approach, with strong problem-solving skills.
• Bachelor’s degree in business administration, Management, or a related field is preferred

REF: ZC95283