About the role:

A well-established global consulting firm in the marine and automotive sector is expanding its operations in the UAE, and is seeking an organized and proactive Administrative Assistant to support day-to-day office management and administrative activities. This role is ideal for someone who thrives in a dynamic, professional environment and enjoys working with a busy team.

Key Responsibilities

• Provide general administrative and office support to ensure smooth daily operations.

• Manage correspondence, scheduling, and calendar coordination for senior staff.

• Assist with document preparation, formatting, and filing (digital and hard copy).

• Coordinate meetings, appointments, and travel arrangements as required.

• Support HR and finance administration including expense tracking, onboarding coordination, and vendor payments.

• Liaise with building management, suppliers, and service providers to maintain a professional and efficient office environment.

• Maintain office supplies, manage deliveries, and oversee general upkeep of the workspace.

• Assist in organizing internal and client meetings, events, and team activities.

• Contribute to process improvement and administrative efficiency initiatives as the office expands.

Requirements:

• Bachelor’s degree in Business Administration, Management, or related field preferred.

• 2–4 years of experience in administrative, office, or executive support roles (experience in consulting, design, or corporate sectors an advantage).

• Strong organizational and multitasking skills with attention to detail.

• Excellent communication skills in English (written and verbal).

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint or similar tools is a plus.

REF: TG131552