Location: Dubai

Position Type: Full-time

Overview:

We are seeking a highly organized and proactive Team Assistant / Office Coordinator to support a fast-paced, client-focused team. This role will provide administrative, operational, and event coordination support to Project Coordinators and Consultants, ensuring the smooth execution of projects, meetings, and client deliverables.

Key Responsibilities:

Administrative & Operational Support

• Provide day-to-day administrative and coordination support to Project Coordinators and Consultants
• Prepare, format, proofread, and manage presentations, reports, proposals, status updates, and other client-facing documents
• Ensure all documentation is accurate, professionally presented, and aligned with company standards
• Organize and maintain digital and physical files and confidential documentation
• Provide ad hoc support to the wider team as required

Event & Meeting Coordination

• Assist with planning and coordinating meetings, interviews, and events
• Create and maintain invitation and attendance lists
• Track RSVPs and manage attendee communication
• Support the successful execution of internal and external events

Stakeholder & Team Support

• Build strong relationships with internal teams and external stakeholders
• Maintain professional communication at all times
• Support collaboration across teams to ensure smooth project execution
• Handle confidential information with professionalism and discretion

Requirements:

• Previous experience in administration, coordination, office support, or professional services environments preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Strong attention to detail and problem-solving abilities
• Ability to work under pressure and manage changing priorities
• Strong interpersonal skills and ability to engage confidently with stakeholders at all levels
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint