Executive Assistant / Facilities Coordinator

An outstanding opportunity has arisen within a highly successful boutique private equity firm for an experienced Executive Assistant & Facilities Coordinator to join its London office. This is not a traditional EA role - it combines high-level executive support with full operational ownership of the office environment, including facilities management and complete Health & Safety responsibility. It’s a hands-on, dual-function position at the heart of a discreet, high-performing boutique team. This is a temp-to-perm role, starting ASAP. Their offices are based in Mayfair, based full time in the office. Salary on offer is dependent on experience. Hours are 9am-6pm.

What you’ll do:

This is a varied and busy position where no task is too big or too small.

The % of EA and Facilities ebb and flow. At times, the role will be heavily weighted on the Facilities side, at other times, it will be heavily weighted to the EA side.

You will provide high-level executive support including:

• Complex diary and international travel management (including visas)
• Senior stakeholder liaison and confidential document handling
• Global coordination across time zones
• Expenses (Concur), Amex reconciliation and invoice processing utilising Excel

Alongside this, you will take full responsibility for the smooth running of the London office, including:

• Acting as primary contact for landlord and vendors
• Overseeing maintenance, suppliers and office presentation
• Full ownership of Health & Safety compliance, risk assessments and training
• Managing facilities budgets and approvals

Who you are:

• Proven EA & Facilities experience, within financial services, ideally private equity
• Highly organised, proactive and detail-driven
• Confident liaising at all levels
• Strong Excel, Word and PowerPoint skills
• Calm under pressure with a team-first mindset

Benefits:

• Annual discretionary bonus
• Workplace pension
• Medical insurance
• Cycle to work Scheme

REF: EB 181678