Job Title: Executive Assistant

Location: Abu Dhabi

Position Type: Full-time – Hybrid (1 day at home)

Salary: 35,000 AED per month + bonus

Overview:
The Executive Assistant will deliver high-quality, dedicated support to a Senior Managing Director, ensuring smooth day-to-day operations through effective organisation, communication, and coordination. The role demands discretion, adaptability, and the ability to manage a fast-moving schedule across multiple regions.

Key Responsibilities:

• Provide dedicated one-to-one administrative support to a Senior Managing Director.
• Manage complex and demanding diaries, coordinating internal and external meetings across the UK, US, and Europe.
• Collaborate closely with internal and external Executive Assistants to schedule meetings and calls across multiple time zones.
• Arrange comprehensive international travel, including flights, ground transportation, accommodation, and visa requirements.
• Track meetings and maintain accurate records within the Salesforce CRM system.
• Assist with the coordination of roadshows and marketing trips.
• Collate and prepare marketing materials as required, working closely with Marketing Assistants.
• Reconcile monthly expenses using Concur.
• Produce monthly time management reports using the Kronos system.

Requirements:

• Demonstrable experience as an Executive Assistant in a corporate or professional services environment.
• Strong proficiency in Microsoft Office, with proven experience managing complex diaries and travel schedules.
• A flexible and collaborative approach, with the ability to support a small team with varying priorities.
• Excellent communication and organisational skills, with confidence working independently.
• Familiarity with Concur, Zoom, and the Book-It system is advantageous.
• Willingness to work outside standard office hours when required.
• Fluent English is essential.