A boutique law firm in the DIFC requires a highly proactive and organized Executive Assistant to support both the Legal and Business Development teams in Dubai. The ideal candidate will be detail-oriented, self-motivated, and comfortable managing both administrative and operational tasks in a structured, process-driven environment. You will be instrumental in the organisation of all office administration and ensuring deadlines are met, whilst supporting the Lawyer and Office Manager with a right first time approach. 

The key responsibilities of this role are:

• Provide comprehensive administrative support including document management, scheduling, and follow-ups.
• Maintain and organize physical and digital filing systems.
• Prepare, format, and proofread documents with a high level of accuracy.
• Track client files, checklists, and internal and external deadlines.
• Liaise with the European office to ensure alignment of processes and documentation
• Manage calendar entries, meeting schedules, and email responses accurately
• Monitor and maintain office supplies, stationery, and document materials
• Prepare and organize meeting rooms, ensuring all necessary catering, equipment and materials are ready
• Responsible for the reporting and upkeep of overall office maintenance.
• Coordinate courier services and document submissions.
• Track and record all office-related payments, invoices, and expenses, ensuring timely processing and accurate filing.
• Coordinate with the finance team and external vendors regarding payment queries and invoice follow-ups.

Requirements: 

• Minimum of 2 years’ experience in a structured administrative role in the UAE.
• Prior experience in a corporate environment is mandatory; legal, tax, or business advisory experience is highly desirable.
• Strong organizational, multitasking, and prioritization skills with exceptional attention to detail.
• Fluent in English language.
• Proficient in Microsoft Office, Google Workspace and confident using cloud-based systems.
• Comfortable with office equipment and providing basic IT support.
• Able to manage routine tasks independently and consistently.
• Strong work ethic, professional demeanor, and a proactive mindset. 

Ref: TH122486