Executive Assistant – Munich

€60,000 - €70,000

We are seeking a proactive, organised and professional Executive Assistant to provide high-quality support to a senior investment team within a fast-paced business environment. The successful candidate will be able to manage competing priorities, communicate effectively and maintain a high level of discretion and attention to detail. This is a client facing role, so the successful EA will have proven experience communicating across all levels with previous client facing experience, in addition to being highly adaptable to ensure the smooth running of the office.

What You’ll Do:

• Provide day-to-day support to team members, helping them manage their schedules and priorities effectively
• Extensive diary and meeting coordination
• Manage correspondence and handle enquiries
• Maintain professional relationships with internal and external contacts
• Organise business travel, accommodation and transportation as required
• Prepare, format and review documents, presentations and meeting materials
• Conduct research and compile relevant information to support meetings and business activities
• Maintain accurate records, update internal systems and ensure information is handled appropriately
• Assist with office coordination, including supplies, expenses, facilities and general operational requirements
• Monitor follow-up actions and help ensure deadlines and commitments are met
• Handle confidential information with discretion and provide additional support to colleagues when required
• Identify ways to improve administrative processes and anticipate the needs of the wider team

What You’ll Need:

• Proven experience in an EA or administrative role within financial services is essential
• Excellent organisational and time-management skills, with the ability to manage multiple priorities in a changing environment
• Strong written and verbal communication skills
• Fluency in German and English
• Exceptional attention to detail and a commitment to maintaining accurate records
• A professional, approachable manner and strong interpersonal skills
• A proactive and flexible approach, with the ability to anticipate requirements and solve problems independently
• A collaborative mindset
• A strong work ethic and the ability to remain calm under pressure

REF: AJL223919