Receptionist / Executive Secretary (Arabic speaking)

Location: Emirates Towers, Dubai, UAE
Full-Time | Office-Based

About the Role

We are seeking a professional, polished, and highly organised Receptionist / Executive Secretary to join a boutique financial services firm based in Emirates Towers, Dubai.

This is a varied and hands-on position that combines front-of-house responsibilities, executive support, office management, and administrative coordination. As the first point of contact for visitors and clients, the successful candidate will play a key role in ensuring the smooth day-to-day running of the office while providing high-level support to senior management.

The ideal candidate will be fluent in both Arabic and English and have previous experience within a corporate or professional services environment in the UAE.

Key Responsibilities

Reception & Front of House

• Act as the first point of contact for visitors, clients, and external stakeholders
• Manage the reception area and ensure a professional office environment at all times
• Handle incoming calls, emails, and correspondence efficiently and professionally
• Coordinate visitor access, meeting room bookings, and hospitality requirements
• Greet and assist clients and guests visiting the office

Executive & Administrative Support

• Provide executive secretarial support to senior management
• Manage diaries, schedules, and meeting coordination
• Arrange internal and external meetings, including preparation of meeting rooms and materials
• Coordinate travel arrangements including flights, hotels, visas, and itineraries
• Prepare presentations, reports, correspondence, and business documentation
• Assist with expense management and general administrative tasks

Office Management

• Oversee the day-to-day running of the office
• Manage office supplies, stationery, and vendor relationships
• Coordinate maintenance requests and liaise with building management where required
• Ensure meeting rooms, communal areas, and office facilities are maintained to a high standard
• Support onboarding of new employees and office set-up requirements
• Assist with company events, team activities, and client functions

Requirements

• Arabic speaker (essential)
• Fluent in both Arabic and English, written and spoken
• 3–5 years' experience within a Receptionist, Executive Secretary, Team Assistant, Office Manager, or Administrative Support role
• Previous experience within a corporate, financial services, professional services, or multinational environment preferred
• Strong diary management and administrative support skills
• Excellent communication and interpersonal abilities
• Professional presentation and client-facing manner
• Strong organisational skills with the ability to multitask and prioritise effectively
• Advanced Microsoft Office skills including Outlook, Word, PowerPoint, and Excel
• Reliable, proactive, and capable of working independently

This is an excellent opportunity to join a well-established financial services business in a broad and varied role offering exposure across executive support, office management, and client-facing responsibilities.

REF: 184628