HR Coordinator

Location: Dubai, UAE
Sector: International Law Firm
Salary: AED 14,000 - AED 17,000

Role Overview

An international law firm is seeking an experienced and detail oriented HR Coordinator to support its regional HR function in Dubai. This is a hands on role with responsibility for HR administration, systems management, reporting, recruitment support, and day-to-day HR operations within a professional services environment.

The role suits someone comfortable owning HR processes end to end, acting as a key point of contact for HR systems and data, and supporting stakeholders across Business Services, Finance, and leadership teams. Accuracy, discretion, and the ability to manage multiple priorities are essential.

Only candidates currently based in the UAE will be considered. Experience within legal is preferred  or a similar regulated environment is essential.

Key Responsibilities

HR Administration & Employee Records

• Manage day-to-day HR administration across the full employee lifecycle

• Prepare HR documentation and correspondence, including employment confirmations, contract amendments, and ad-hoc letters

• Maintain accurate employee records, including contracts, visas, insurance, and performance documentation

• Ensure HR filing (digital and physical) is compliant with firm standards and regulatory requirements

HR Systems & Data Management

• Act as the primary point of contact for HR systems, including user support, updates, and troubleshooting

• Maintain HR data integrity and accuracy across all personnel records

• Manage the regional HR portal, ensuring information remains current and compliant

• Produce regular and ad-hoc HR reports, including headcount and workforce data, for Finance, Business Development, and leadership stakeholders

Benefits, Payroll & Finance Coordination

• Manage employee benefits administration, including insurance enrolments and leavers

• Coordinate with Finance to ensure HR-related invoices are raised, processed, and paid accurately

• Support payroll inputs, data validation, and reporting as required

Recruitment & Onboarding Support

• Coordinate interview scheduling for HR and Business Services roles

• Support recruitment administration, including CV screening and assessment coordination

• Assist with onboarding processes to ensure new joiners are set up accurately and on time

Learning, Development & Compliance

• Provide administrative support for training and learning initiatives

• Maintain training records and compliance documentation as required

Operational & Cross-Functional Support

• Arrange employee travel and accommodation where required

• Support coordination across HR, Finance, and Business Services teams

• Respond to ad-hoc HR and operational requests as needed

Candidate Profile

• Proven experience in an HR Coordinator or equivalent role, ideally within a law firm or professional services environment

• Strong working knowledge of HR administration, HR systems, and reporting

• Highly organised with strong attention to detail and confidentiality

• Confident communicator, comfortable engaging with senior stakeholders

• Strong written and spoken English

• Proactive, reliable, and capable of working independently

REF:CH153493