Office & Facilities Coordinator

Location: London (Putney Bridge / Holborn)
Job Type: Part-time (3 days per week / 22.5 hours) Monday, Tuesday & Thursday
Contract: 3-month temporary

Hours: 8:30 AM – 5:30 PM

Start: 03 November

Hybrid: Fully office based three days per week

This is an exciting opportunity for an experienced Office & Facilities Coordinator to join a friendly, dynamic environment during a key period of change.

You will play a pivotal role in ensuring the smooth running of the office, supporting a relocation project from Putney Bridge to Holborn, and fostering a positive and engaging employee experience.

The position is part of a global team, ensuring workplaces remain connected, collaborative, and aligned with company values.

Key Responsibilities

• Coordinate the upcoming office relocation, including liaising with suppliers, IT teams, and managing logistics.
• Oversee day-to-day operations in the London office to ensure an efficient, well-maintained workspace.
• Act as the main point of contact for building management and external contractors.
• Manage stationery, kitchen supplies, post, and courier services.
• Support IT onboarding and offboarding (equipment setup, returns, user accounts).
• Ensure compliance with Health & Safety standards, acting as the office H&S officer.
• Maintain fire warden and first aider coverage across working days.
• Provide quarterly energy and facilities reports to senior leadership.
• Support minor troubleshooting and coordinate with IT for technical issues.
• Manage supplier accounts and track budget spend related to office operations.

• Assist with organising and setting up internal meetings, training sessions, and company events.
• Coordinate catering and logistics for staff gatherings.
• Play a key role in fostering an inclusive and engaging office culture.

Experience

Essential:

• Minimum 2 years’ experience in an office management or facilities role, ideally within a people-focused or professional services environment.
• Demonstrable experience supporting or leading an office move or relocation project.
• Strong organisational and multitasking skills, with excellent attention to detail.
• Confident using IT systems (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Self-motivated, approachable, and able to work independently with minimal supervision.
• A hands-on, proactive, and solutions-focused approach.

Desirable:

• Prior experience within the consulting, research, or healthcare sectors.
• Familiarity with basic IT systems and office hardware management.

Ideal Profile

You’ll be a proactive and enthusiastic individual who enjoys variety and takes pride in keeping an office running smoothly. You will thrive in a people-oriented business, building strong relationships across departments and maintaining a positive, can-do attitude.

You’ll be adaptable and comfortable managing multiple priorities, particularly during a period of change such as an office relocation.

If you are interested and meet the full criteria’s please apply today.

IFOM130290