Office Manager – Financial Services
📍 Paris | Full-Time | Office-Based | Immediate Start

We are seeking a proactive and polished Office Manager to join a dynamic and professional financial services firm based in Paris. This is an urgent hire, and we are looking for a candidate who is available to start in March.

The role will begin as a 2–3 month temporary assignment, with a strong view to transitioning into a permanent position.

The ideal candidate will be highly organised, confident, and comfortable working in a professional corporate environment, ensuring the smooth day-to-day running of the office.

If you are immediately available and meet the requirements for the role, we encourage you to apply today.

This is a hands-on, all-rounder position that plays a key role in ensuring the office runs seamlessly day-to-day. You will be instrumental in creating a high-quality, efficient, and welcoming workplace experience for employees and visitors alike.

Key Responsibilities

Office & Workplace Operations

• Maintain exceptional standards across meeting rooms, client areas, and breakout spaces
• Coordinate catering and hospitality services as required
• Assist with organising internal and client events
• Maintain cleanliness and food safety standards across catering areas

• Support the smooth day-to-day running of the office, maintaining exceptional presentation standards
• Monitor and replenish stationery supplies; manage ordering and stock control
• Manage incoming and outgoing post, courier bookings, and document tracking
• Ensure binding and office equipment is fully stocked and operational

• Liaise with building management and maintenance providers
• Support health & safety procedures, including fire safety coordination and first-aid checks
• Manage access cards, visitor passes, and security protocols

• Coordinate onboarding logistics (desk set-up, equipment, access cards, welcome packs)
• Support internal engagement initiatives, social events, and CSR activities

• Provide basic IT administrative support (email signatures, equipment allocation)

The Ideal Candidate

• Must be fluent in French and English
• Must have the right to work the EU
• 2/3+ years in a similar role, ideally with Finance experience
• Highly organised with strong multitasking abilities
• Proactive, hands-on, and solutions-focused
• Strong attention to detail and pride in maintaining high standards
• Professional, approachable, and service-oriented
• Confident communicator with excellent interpersonal skills
• Able to work collaboratively across IT, HR, Compliance, and Corporate Services
• Discreet, reliable, and professional at all times
• Comfortable using MS Office and workplace technologies

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