*** Must be based in the UAE

*** Only candidates with previous Office Management/EA experience will be considered

We are seeking a highly organized, proactive, and professional Office Manager to oversee daily office operations and provide executive-level administrative support within a fast-paced, high-end luxury environment. This role requires a resourceful individual who can manage multiple priorities, maintain strong vendor relationships, and ensure the smooth running of office functions while handling confidential information with discretion.

Key Responsibilities

• Manage the day-to-day operations of the office, ensuring a seamless and efficient working environment.
• Provide Executive Assistant support to senior leadership, including managing complex calendars, coordinating meetings, and arranging domestic and international travel, often at short notice.
• Monitor and manage travel expenses, invoices, and supporting documentation, ensuring all records are accurately maintained within company systems.
• Build and maintain strong relationships with local vendors, suppliers, and service providers.
• Coordinate office-related projects, including office setup, fit-out activities, and relocation initiatives.
• Liaise with external contractors and internal stakeholders to ensure projects are delivered on time and to a high standard.
• Identify potential issues proactively and implement practical solutions with minimal supervision.
• Support administrative processes and contribute to the continuous improvement of office operations.
• Ensure confidentiality and professionalism in all aspects of the role.

Requirements

• Previous Office Manager, Executive Assistant, Operations Coordinator, or similar experience.
• Prior experience working in Dubai with a strong understanding of local suppliers, service providers, and business practices.
• Experience supporting senior executives and managing complex travel arrangements.
• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
• Professional, polished, and comfortable working within a luxury or high-end business environment.
• Proactive, solution-oriented, and able to work independently without requiring close supervision.
• High level of discretion and ability to handle sensitive and confidential information.
• Technically proficient with modern office software, systems, and collaboration tools.
• Excellent communication and interpersonal skills.
• Fluent English is essential.

REF: FL V-192014