Office Manager

Location: London, West
Job type: Permanent
Hours:9am – 6pm (4.30pm finish on Fridays)

Salary: £45k - £50k DOE

Our client, a well-established interior design studio in West London, is seeking a proactive Office Manager to oversee the smooth running of the studio. This varied, hands-on role covers operations, HR, IT and financial administration, working closely with the directors and wider team.

What you'll do

• Oversee daily studio operations, facilities, suppliers, office supplies, storage and building management.
• Manage subscriptions, insurance, contracts, records, travel, events and general administration, providing PA support as required.
• Coordinate HR administration, including recruitment, onboarding, offboarding, staff records, leave and liaison with external HR providers.
• Oversee health and safety compliance, office equipment and the external IT provider.
• Manage financial administration, including expenses, invoices, payments, VAT, payroll liaison and bookkeeping.
• Monitor cash flow, profit and loss, outstanding payments and financial reporting, supporting year-end accounts.
• Manage project finances, including contracts, budgets, deposits, design fee invoicing, reconciliations and project closures.
• Maintain accurate financial records and spreadsheets, investigating discrepancies and ensuring deadlines are met.

Who you are:

• At least five years' experience in office management, operations or a similar role, with strong financial administration experience.
• Strong numerical skills and confidence with reconciliations, budgets, VAT and financial reporting.
• Excellent organisation, attention to detail and time management.
• A proactive, commercially minded self-starter who can work independently and manage competing priorities.
• Strong communication skills, discretion and a professional, approachable manner.
• A flexible, hands-on team player with strong problem-solving skills.
• Good working knowledge of Microsoft Office, particularly Excel, and experience with Xero or similar accounting software.

What's on offer:

• 25 days' annual leave plus bank holidays
• Pension scheme

If this sounds like the right fit for your skills and experience, we'd love to hear from you.

PM221237