Executive Assistant & Office Manager | Amsterdam | Perm| €55,000 - €65,000 | 5 days office based

Hours: 8:30am - 6:00pm, office based

The Company
Our client is a fast-growing privately backed start-up with an impressive trajectory. It has a lively, energetic, off-beat sales culture, with music in the office and a team that works hard and enjoys it.

The Opportunity
The Amsterdam office is a small, close-knit team of 6-7, led by a Managing Director who now needs support. The ambition is for Amsterdam to grow and scale into something like their London offices. This hire will bring structure and pace, and has real scope to grow the role as the office scales.

This is a hybrid EA and Office Manager role. You will be the MD’s right hand and the person who makes the Amsterdam office run well and feel great to work in.

Key Responsibilities

Executive Support

• Take full control of the MD’s diary, protecting time for priorities and pushing back where needed
• Prepare the MD for meetings in advance, including materials, background and relevant information, as he is regularly on very senior calls
• Coordinate meetings, travel, accommodation and occasional personal administration
• Support meeting preparation, notes and follow-up, handling sensitive information with discretion
• Chase colleagues proactively to get the MD what he needs and ensure commitments are followed through

Office Management

• Own the day-to-day running of the Amsterdam office, making it an impressive, welcoming and effective place to work
• Manage building management, suppliers and service providers, resolving issues independently
• Coordinate office supplies, equipment, facilities and maintenance within agreed budgets
• Prepare for new starters and support onboarding
• Work with the UK Operations and Technology teams on office and equipment requirements
• Spot opportunities to improve the office and how it operates

Team & Culture

• Organise team events, celebrations and travel (I.E Annual target trip abraod)
• Help create an energetic, professional and enjoyable working environment
• Provide occasional admin support to senior colleagues
• Take initiative on the small details that make a difference to the team

About You

• Strong EA, PA or office management experience, with the ability to run a diary assertively and keep a senior, busy leader prepared
• Confident, direct communicator who is comfortable pushing back and holding high standards
• Proactive and organised, someone who notices problems and fixes them without being asked
• Personality and culture fit matter more than sector experience: you have a sense of humour, bring energy, and will thrive in a lively, informal team
• Discreet and trustworthy
• Looking for a role with longevity, progression and growing responsibility

REF: JRM/228085