Executive Assistant | Perm | City of London | £65,000 - £70,0000

Working Pattern: Full-time, Office-Based (Monday to Thursday, with increasing Friday office attendance to meet business needs)

We are recruiting on behalf of one of our longest standing clients; a leading global investment organisation. They are seeking an experienced and highly professional Personal Assistant to support senior members of their London-based team.

This is an exciting opportunity for a proactive, organised, and detail-oriented individual who thrives in a fast-paced environment and enjoys working closely with senior stakeholders. The successful candidate will play a key role in ensuring the smooth running of daily operations, providing first-class administrative support, and acting as a trusted point of contact for both internal and external stakeholders.

This position offers the opportunity to work within a dynamic, collaborative, and high-performing business where initiative, professionalism, and exceptional organisational skills are highly valued.

Key Responsibilities

• Provide comprehensive administrative support to senior team members.

• Manage complex and ever-changing diaries across multiple time zones.

• Coordinate internal and external meetings, both virtual and in-person.

• Liaise confidently with clients, stakeholders, and business contacts.

• Arrange domestic and international travel, accommodation, and itineraries.

• Process and manage team expenses.

• Support day-to-day operational activities as required.

• Act as a central point of contact for the team, managing priorities and responding to requests efficiently.

• Assist with project coordination and ad hoc business initiatives.

• Coordinate onboarding activities and support new starter processes.

• Maintain accurate filing systems, records, and databases.

• Identify opportunities to improve administrative processes and team efficiencies.

• Undertake additional administrative and operational responsibilities as required.

About You

Experience

• Experience gained within Private Equity, Investment Banking, Asset Management, Financial Services, or a similar professional services environment is highly desirable.

• Proven experience supporting senior executives and managing stakeholder relationships.

Skills & Attributes

• Excellent communication and interpersonal skills, with the ability to build relationships at all levels.

• Strong organisational and time-management skills with the ability to manage multiple priorities.

• High levels of professionalism, discretion, and integrity.

• Collaborative and approachable, with a positive and flexible attitude.

• Proactive, resourceful, and capable of working independently.

• Strong attention to detail and commitment to accuracy.

• Ability to work effectively under pressure and meet deadlines.

• Comfortable managing changing priorities in a busy environment.

• Advanced Microsoft Office skills, particularly Outlook, Teams, Word, and PowerPoint.

• Willingness to provide additional support outside standard business hours when required.

If you are an experienced Personal Assistant seeking a challenging and rewarding opportunity within a professional and high-performing organisation, we would be delighted to hear from you.

REF: JGA/185784