Title: Personal Assistant / Executive Personal Assistant    

Salary: $115,000 - $130,000 p.a.

Start: ASAP

Tiger Recruitment is partnered with a growing family office based in Long Island that is looking for a Personal Assistant / Executive Personal Assistant to support a principal.  The core responsibility of this position is to provide administrative and operational support in a dynamic environment while maintaining the utmost discretion concerning proprietary and confidential information. Must have experience in a Family Office, supporting C-levels and working within a team.

RESPONSIBILITIES

• Responsible for the daily schedule of one or more individuals; anticipate necessary background materials

• Maintain busy calendars, schedule meetings and ensure managers arrive to meetings on time

• Handle a broad range of duties from day-to-day operational activities to scheduling meetings and correspondence with Ownership
• Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements
• Handle a large volume of travel planning, including airline reservations, hotel accommodations, car rental reservations, meals, car service arrangements etc.
• Process and track expense reports and reimbursements
• Produce letters, memoranda, presentations, reports, etc. as necessary
• Proofread documents for appropriate grammar, punctuation, and spelling
• Assist in presentation preparation and formatting
• Meticulous attention to the managers’ shifting priorities while in and out of office
• Anticipate needs, responding promptly and accordingly
• Prioritize and manage multiple administrative projects simultaneously and promptly
• Experience and proficiency working with automated expense tracking
• Handles sensitive & confidential information in an appropriate manner
• Provide core administrative support
• Performing ad hoc projects as needed

REQUIREMENTS

• Minimum of 7-10 years of corporate executive administrative experience
• Experience in roles that interfaced with C-level executives and external guests
• Family office experience highly preferred  
• High school diploma required; associate or bachelor’s degree preferred
• Excellent phone manner and management
• Absolute discretion and appropriate handling of highly sensitive information
• Advanced proficiency in MS Word and Outlook; proficiency in PowerPoint and Excel
• Ability to perform in a fast-paced environment and interact with senior
• Enthusiastic team player with a positive attitude who works well
• Must be flexible to work overtime and be available as needed

JK228548