Role Overview

An ultra-discreet, proactive and highly organised Personal Assistant is required to support a high-net-worth individual and private household. This role demands exceptional administrative capability, financial acumen and fluent cross-cultural communication across French, English and Russian. You will act as the central operational point of contact, ensuring household management, daily logistics, personal finances and international schedules run seamlessly.

Key Responsibilities

• Calendar & Meeting Coordination: Oversee complex personal and professional calendars across multiple time zones; schedule appointments, vet meeting requests, and coordinate international travel itineraries and logistics.
• Financial Administration & Budgeting: Manage personal and household budgets, track expenses, process invoices and routine household payments, and reconcile bank statements.
• Insurance & Legal Administration: Liaise with brokers and service providers to manage property, health, vehicle and asset insurance policies, renewals and claims.
• Household Operations: Coordinate with domestic staff, private contractors, vendors and property managers to maintain peak standards across residences.
• Correspondence & Concierge: Draft, translate and handle confidential written and verbal communications across English, French and Russian. Handle bespoke personal requests, reservations and lifestyle concierge tasks.

Candidate Qualifications

• Trilingual Fluency: Native or full professional proficiency in English, French and Russian (written and spoken) is required.
• Proven Track Record: Minimum of 4–6 years of experience supporting private individuals (HNWI/UHNWI), family offices or C-suite executives.
• Financial Competency: Solid familiarity with household accounting, budgeting tools, invoice tracking and personal insurance coordination.
• Absolute Discretion: Highest level of integrity, emotional intelligence and respect for confidentiality (NDA required).
• Technical Proficiency: Advanced skills in Google Workspace / MS Office, digital expense tracking platforms and secure communication tools.
• Attributes: Resourceful, unflappable under pressure, meticulous attention to detail, and a proactive "get-it-done" mindset.