This role requires exceptional organisational skills, the ability to manage multiple priorities simultaneously, and a customer-focused approach. The successful candidate will act as a central point of coordination, building strong relationships with clients and internal teams while driving operational excellence and continuous process improvement.

Key Responsibilities:

Project Coordination

• Coordinate the end-to-end delivery of multiple client projects, ensuring milestones, deadlines, and deliverables are achieved.
• Manage complex project schedules, meetings, travel arrangements, and logistics across multiple stakeholders and time zones.
• Monitor project progress, identify risks or delays, and proactively support resolution to maintain delivery timelines.
• Support consultants throughout the project lifecycle by coordinating activities, documentation, and communications.
• Identify opportunities to improve project delivery processes through the effective use of technology and digital tools.

Stakeholder & Client Management

• Act as a key point of contact for clients, project participants, and internal stakeholders.
• Build and maintain strong working relationships while providing a high level of customer service.
• Coordinate communications across multiple stakeholders to ensure projects progress efficiently.
• Support senior consultants with day-to-day project coordination and administrative requirements.

Documentation & Reporting

• Prepare, format, edit, and proofread professional reports, presentations, proposals, and client documentation.
• Ensure all project documentation is accurate, consistent, and completed within agreed deadlines.
• Maintain project records, documentation, and reporting systems.
• Produce regular project updates and status reports for internal stakeholders.

Financial & Administrative Support

• Support project financial administration, including invoicing, expense processing, and tracking project costs.
• Maintain accurate project data within internal systems.
• Assist with monitoring budgets, receivables, and financial reporting.
• Ensure project files and documentation are maintained in accordance with company procedures.

Business Development Support

• Assist with the preparation of proposals, presentations, and client materials.
• Maintain accurate records of business development activities and opportunities.
• Support consultants with pipeline tracking and administrative coordination for new business initiatives.

Requirements:

• Previous experience in a Project Coordinator, Project Support, Executive Assistant, Programme Coordinator, or Operations role within Legal, Investments or Professional Services.
• Experience supporting multiple projects simultaneously within a fast-paced professional environment.
• Experience working with senior stakeholders and managing competing priorities.
• Excellent project coordination and organisational skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail with the ability to produce accurate, high-quality work.
• Ability to prioritise workloads and manage multiple deadlines effectively.
• Strong stakeholder management and relationship-building skills.
• Excellent problem-solving and organisational abilities.
• Professional, proactive, and service-oriented approach.
• High level of discretion when handling confidential information.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Comfortable using digital tools and AI technologies to improve efficiency and productivity.
• Ability to quickly learn new systems and processes.

ID: ZC198812