Senior Legal Secretary 

Location: Abu Dhabi, UAE
Salary: AED 26,000 - AED 32,000 per month (dependent on experience)
Hours: Monday to Friday, 9:00am – 6:00pm
Requirement: Candidates must be based in Abu Dhabi or willing to relocate

Overview

A highly regarded international Law firm is seeking an experienced Senior Legal Secretary to provide first-class administrative and secretarial support to senior legal professionals. This role suits a confident, detail-driven individual accustomed to working in a fast-paced, high-standards environment.

Candidates must be based in the UAE to apply with UAE experience and have a minimum of 5+ years experience working as a Legal secretary with International firms. 

Key Responsibilities

• Provide comprehensive secretarial support to Partners and Associates

• Manage complex and high-volume diary scheduling across multiple stakeholders

• Produce and amend legal documents, including extensive formatting, version control, and track changes

• Coordinate meetings, lunches, and external appointments with follow-up and confirmations

• Arrange complex travel, including flights, accommodation, visas, and transfers

• Handle calls, correspondence, and messages professionally and accurately

• Manage document handling: printing, scanning, filing, binding, and electronic filing

• Support billing processes, including pre-bills, liaising with partners and finance teams, and issuing invoices

• Complete time recording and timesheet entry for fee earners

• Process expenses, invoice requests, and petty cash reports

• Assist with new client and matter openings, including KYC and compliance documentation

• Maintain client contact and business development records within CRM systems

• Provide cover for other secretaries and support reception and meeting room coordination when required

Experience & Skills

• Minimum 5 years’ experience in a senior legal secretarial role within a UK or US international law firm

• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

• Strong experience with legal document management, time recording, and billing systems

• Exceptional attention to detail and document presentation standards

• Confident managing competing priorities and tight deadlines

Personal Attributes

• Highly organised, proactive, and able to work independently

• Professional, discreet, and trusted with confidential information

• Calm under pressure with a strong service mindset

• Excellent written and spoken English (Arabic advantageous)

• Flexible and willing to work overtime when required

REF:CH154123