6 Month Contract Role

20,000 - 25,000 AED per month

About the Role

We are seeking a motivated and well-organized Team Assistant to support a busy office within a global professional services environment. The ideal candidate will play a key role in ensuring the smooth day-to-day running of the office while providing administrative and coordination support to a team of consultants and researchers. This is a dynamic and varied position requiring strong organizational skills, initiative, and attention to detail.

Key Responsibilities

Team & Project Support

• Provide general administrative and coordination support to consultants and associates.

• Assist with project documentation, reports, and formatting of presentations and proposals.

• Maintain accurate records and update databases and CRM systems.

• Track deadlines and support with project logistics and scheduling where required.

Office Coordination

• Serve as a central point of contact for office operations, liaising with facilities, IT, and suppliers to ensure smooth functioning.

• Manage meeting room bookings, visitor coordination, and general office upkeep.

• Assist with onboarding logistics for new joiners, including workspace setup and coordination with HR and IT.

• Oversee stationery, supplies, and office inventory management.

• Support the organization of internal events, training sessions, and team activities.

Administrative Support

• Handle correspondence, printing, scanning, and filing of documents.

• Process invoices and expense reports in coordination with the finance team.

• Coordinate courier deliveries, mail distribution, and travel bookings as needed.

• Provide ad-hoc administrative support to the wider office when required.

Skills & Experience Required

• 3–5 years of experience in an administrative, coordination, or office support role, preferably within a professional services or corporate environment.

• Excellent organizational and time-management skills, with the ability to manage multiple priorities.

• Strong communication and interpersonal skills, with a professional and approachable manner.

• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).

• High attention to detail, reliability, and a proactive, can-do attitude.

• Experience supporting multiple stakeholders and working within a team-oriented environment.

ID; ZC130257