Team Assistant – Real Estate
Mayfair
Ongoing temporary

£22 - £26p/h

We are seeking a highly organised and proactive Team Assistant to support the Head of Facilities and their direct reports within a busy, social and dynamic Real Estate team within a boutique investment bank. This role is central to ensuring the smooth day-to-day running of the function and requires someone who is detail-oriented, responsive and comfortable working in a fast-paced professional environment. The successful Team Assistant will have previous experience in an admin support role, preferably from a property/real estate background, or in financial services. Some hybrid working is available. Hours 9am – 5pm.

What you’ll do:

• Providing dedicated administrative support to the Head of Facilities and their direct reports
• Managing complex diaries, scheduling meetings and coordinating calendars across multiple stakeholders
• Organising internal and external meetings, including preparing meeting materials and arranging logistics
• Coordinating domestic and international travel arrangements and preparing detailed itineraries
• Assisting with preparation and formatting of presentations, reports and documents
• Processing expenses, invoices and purchase orders where required
• Acting as a key point of contact for internal teams, suppliers and service providers
• Supporting team projects and helping to ensure key deadlines and deliverables are met
• Maintaining organised records, documentation and internal systems

What you’ll need:

• Previous experience as a Team Assistant, ideally within financial services, real estate, property or corporate environments
• Excellent organisational and time-management skills with the ability to manage competing priorities
• Strong attention to detail and a proactive, problem-solving approach
• Confident communication skills and the ability to liaise with senior stakeholders
• Professional, adaptable and comfortable working in a dynamic team environment

REF: AJL166932