Team Coordinator | £33,000 - £37,000 | Perm | Hybrid working 

A great opportunity has arisen to join a boutique, executive search firm as a Team Coordinator! Based in slick offices in The City, this is an exciting opportunity to come into a newly created role and make it your own. 

This is a varied, hands-on role combining execution support for consultants, office management, and operational coordination across the UK & Europe business. The role works closely with Partners, consultants, and global operations to ensure consistency, efficiency, and a high standard of delivery.

Duties include: 

Executive Support

• Managing the UK & Europe enquiries inbox, responding and forwarding appropriately and ensuring accurate capture of details on the CRM

• Converting CVs into Candidate Reports when required

• Providing ad hoc diary, travel, and meeting support for Partners

Office Management

• Day-to-day ownership of the London office to ensure it operates smoothly

• Managing meeting rooms and ensuring they are prepared for client and candidate meetings

• Overseeing stationery, kitchen supplies, office equipment, printer, and interenet services

• Liaising with building management and external suppliers

• Maintaining supplier lists, contracts, subscriptions, and renewals

• Acting as Fire Warden and managing evacuation procedures

• Answering and screening office landline calls

• Forwarding bills to Finance for payment

Office Administration & Onboarding

• Running onboarding for new joiners, including ordering equipment, arranging building access, and coordinating IT setup

• Preparing and distributing welcome packs

• Ensuring new joiners are onboarded 

• Scheduling training, introductory meetings, and  assessments

• Arranging professional photography for website profiles

Financial & Team Support

• Managing team expenses and supporting occasional payment chasing

• Planning and coordinating annual team events

• Organising Away Days, including venues, agendas, travel, catering, and materials

Events & External Engagement

• Managing the annual external events calendar

• Supporting planning and logistics for conferences and client events, including Monte Carlo

Operational Projects

• Supporting operational projects to improve efficiency across the UK & Europe team

• Partnering with global operations to align regional and firmwide operational strategies

• Providing cover for the Senior Partner EA when required

This is a great opportunity for a candidate looking to take the next step in their career, the role will offer autonomy and development opportunities as the business grows globally.

Candidate Requirements:

• Highly organised and able to manage multiple priorities in a fast-paced environment

• Proactive, reliable, and comfortable working independently while supporting senior stakeholders

• Strong attention to detail with a consistent, high standard of work

• Confident handling confidential and sensitive information

• Systems-savvy, with experience using CRMs or databases and learning new tools quickly

• Clear, professional communicator with a collaborative, team-oriented approach

• Comfortable providing execution, diary, and administrative support as needed

• Experience in professional services, executive search, or a similar environment preferred

• Exposure to office management, onboarding, and event coordination is an advantage

• Flexible and adaptable, with a hands-on attitude and willingness to pitch in where require

• 2+ years experience in a similar administrative role 

REF: JGA/153692