Role: Team Executive Assistant
Industry: Investment Management
Location: West End London 
Working Pattern: 4 days office-based, 1 day working from home
Salary: £60,000 – £70,000 p.a.

French Speaking Desired

A highly regarded investment management organisation is seeking a proactive and highly organised Team Executive (Admin Assistant) to support a team of seven professionals. This is a traditional Team EA role with a strong focus on core executive support, coordination, and operational efficiency within a fast-paced and professional environment.

This position is ideal for someone who enjoys being at the centre of team operations, thrives on organisation, and takes pride in ensuring everything runs smoothly behind the scenes.

Key Responsibilities include:

Core Executive Support

• Managing complex diaries and coordinating schedules for a team of seven
• Supporting day-to-day team coordination and prioritisation of meetings
• Ensuring smooth organisation of internal and external commitments
• Organising extensive international travel using Amex Travel (direct link provided)
• Coordinating itineraries, bookings, and last-minute travel changes
• Ensuring all travel arrangements run seamlessly from start to finish
• Limited, occasional personal support for senior stakeholders where required

Expenses & Finance Administration

• High-volume expense management and submission via Concur system
• Supporting invoice processing and ensuring all documentation aligns with finance requirements
• Assisting with reconciliation and ensuring accuracy across systems in line with accounting standards

Meeting & Event Coordination

• Organising internal and external meetings, ensuring all logistics are fully covered
• Supporting MDs with meeting notes and uploading documentation to the correct entity systems for compliance purposes
• Coordinating catering and liaising with front-of-house teams for larger meetings and events
• Ensuring events run smoothly and professionally

Systems & Ad Hoc Support

• Light-touch CRM support and data updates where required
• Assisting with maintaining accurate records across internal systems
• Providing occasional additional support to the wider team as needed

About You

• Previous experience as a Team Assistant, Executive Assistant, or similar support role within financial services or a corporate environment
• Highly organised with strong attention to detail
• Confident managing competing priorities in a fast-paced setting
• Strong communication skills and a proactive, can-do attitude
• Comfortable handling travel, expenses, and operational coordination
• Discreet, professional, and reliable

Benefits

• Annual bonus
• 25 days holiday 
• Private health and dental care 
• Life insurance

If this sounds like the perfect role for you, please apply below! 

REF: CP(OE)174658