Virtual Assistant

Private Healthcare

4 hours a week remote

£16 per hour + holiday pay

We are seeking a highly organised, well spoken, discreet, and detail-oriented Virtual Assistant to support a private healthcare and concierge business serving ultra-high-net-worth clients.

This is a fully remote role for approximately 4 hours per week, requiring excellent administrative skills, precision, and the ability to follow established processes.

Key Responsibilities

• Research and identify prospective Family Office and Chief of Staff contacts using LinkedIn Sales Navigator.
• Send approved outreach messages and manage follow-up communications.
• Prepare and send NDAs and confidential documents via DocuSign.
• Schedule meetings, manage calendars, and coordinate appointments.
• Produce invoices and monitor payment status.
• Liaise with external providers to arrange clinical appointments, venues, and logistics.
• Update secure client portals and maintain accurate records.
• Manage confidential client information with absolute discretion.
• Follow standard operating procedures consistently and accurately.

Essential Requirements

• Previous experience as an Executive or Virtual Assistant.
• Exceptional organisational and administrative skills.
• Strong written English and professional communication.
• Experience with Google Workspace, LinkedIn, DocuSign, Canva (or similar), and CRM/admin systems.
• High level of discretion and confidentiality.
• Reliable, proactive, and able to work independently.

Desirable

• Experience supporting executives, private offices, or luxury concierge services.
• Familiarity with Wix, Signal, and invoicing systems.
• Experience coordinating multiple external suppliers.

Hours: Approximately 4 hours per week (remote), with some tasks requiring completion at scheduled times.

JMM199638

If you thrive in a structured environment, enjoy working with confidential information, and take pride in delivering accurate, dependable administrative support, we'd love to hear from you.